5 Reasons to invest in a document viewer when going paperless

Posted by Corto Romagny on Apr 17, 2019 9:00:00 AM

These numerous platforms (ERP, CRM, CMS, HRIS, ECM, Etc…) you are hearing about are great, but at the end of the day, I have to choose the way that will be most beneficial for my business. That's just how I feel about your employees. At the end of the day, line of business employees across all industries, especially data intensive ones, ends up working on content and wants a unique view to do so. In this context, a viewer is also an essential part of going paperless strategy.

Do you work for a data-intensive business and find yourself and your team spending too much time to search for, view and process your documents ?

Any Content, Anywhere, Any device

Helps business professionals easily access expanding sources of data. Your information finds you and becomes instantly available to the people who need it, wherever they are, from almost any device. Empower your users to access content the way that makes the most sense for them – allowing them to work more effectively from the office, on the road or in the field.

Then, allow and extend external reviewers access to information anytime, anywhere from a secure, centralized repository. Simplify how business data is viewed by department or line-of-business users.

 

Put insightful context around the content

Documents are business assets that have tangible value to a company. They need to be treated carefully and remain intact in order to retain their value. As documents move through workflow processes, they often require modification such as information added or removed.

There is a drive in the Content Management community to improve overall business processes.

A document viewer help others overcome document lifecycle complexities and make it easier to collaborate on and share information regardless of device or platform allowing speed review cycles and document processing times. Reviewers can view the file and add comments as annotations before sending it back for further analysis.

We make collaborating, comparing, sharing, and securing super easy, quick to set up, and hassle-free.

 

Productivity & Time Saving

Modern Content Management systems encourage the use of modular content blocks, a strategy that makes sense for coarse-grained assets. But to handle paragraphs, sentences, or phrases that way would require authors to anticipate myriad possibilities for reuse, and to invest much effort in preparing for such reuse.

In an annotation-powered system, every paragraph, sentence, or phrase is a potentially reusable fine-grained asset. Converting a potential asset to an actual one is just a quick select-and-post maneuver.

Today, because we rely on copy-and-paste to surface such assets in new contexts, we lack the ability to maintain consistency and track provenance. A fine-grained asset defined in situ, using annotation, can be linked directly to its original context. It becomes a single source of truth that, when surfaced in other contexts, can be transcluded rather than copied.

 

Performance & User Experience

Keep in mind that people comes from paper world and allow them who are used to working on paper to easily adapt to electronic use providing a seamless user experience.

Users have to open and view hundreds of document and image file formats, even if the native application is not present on their devices, which saves time and enables social collaboration and document sharing across the organization

You must not underestimate the time and resources that fast and consistent file viewing can save. Use a streamer to deliver significant performance improvements for all users.

 

Content Integrity & Security

Protect the integrity of your records for compliance, access to the wide range of documents stored in your repository. Even markups shall do not affect the original file for maximum protection. You benefit from an anti-fraud system where the original doc is never transmitted ensuring security & document integrity.

Secure your activity & your ability to demonstrate client awareness by tracking down your client usage of content.

 

Conclusion

Viewing must be fast, accurate and provide powerful browsing capabilities > Universal & instant document access by any browser on any device.

ARender helps line of business employees across all industries, especially data intensive ones such as banking, insurance and healthcare, get faster access to critical business information. Users can open and view hundreds of document and image file formats, even if the native application is not present on their devices, which saves time and enables social collaboration and document sharing across the organization. This capability is critical to provide access to unstructured business data.

 

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Topics: Document process

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