Over the past decade, organizations everywhere have been turning to cloud-based software as part of the digital transformation movement to increase efficiency, improve business agility, and remain competitive. As businesses increasingly rely on SaaS-based applications, the performance of these systems is essential to smooth operations and high levels of employee productivity and satisfaction. But, unfortunately, performance glitches are more common than one might think.
According to the Association for Intelligent Information Management (AIIM), 52% of organizations maintain three or more Enterprise Content Management (ECM) or Document Management (DM) systems, and 22% have five or more systems. In the modern, remote-first business world, slow-loading applications and technologies are an all-too-frequent headache for organizations operating multiple business systems and applications. In addition to requiring high-powered hardware, slow-loading systems and technologies consume significant storage and network bandwidth. The result? A major IT cost burden – especially for organizations managing various document formats and collaborating on high-volume files.
By adopting a content viewer that uses intelligent streaming technology, users can view any document in milliseconds, significantly reducing expensive bandwidth consumption and eliminating lengthy data downloads. Streaming software offers a low-maintenance way to reduce hardware requirements, eliminate the need for costly and bloated desktop software, and significantly reduce overall IT costs.
Remove Hardware
Traditional on-premises systems and storage costs can quickly equate to high operational costs and maintenance fees, in addition to sneaky licensing fees, which are often overlooked. By removing unnecessary physical hardware, eliminating maintenance fees, license costs, and time spent on backups, IT budget and resources can be allocated more strategically.
Web-based document viewing technology is an example of a cloud-based solution that offers scalability at a lower cost without needing cumbersome internal hardware and software configurations or storage and licensing fees. Not only does document streaming technology help eliminate ongoing costs like maintenance and upgrades, but it offers access to high-powered software that might have been otherwise unobtainable through conventional purchasing methods.
Eliminate Downloads
When sharing and collaborating across multiple systems and document formats, users are traditionally required to download the file and open it in its native application. Not only is this time-consuming and a business process bottleneck, but downloading high-volume documents requires significant processing power and storage space – both of which add to overall IT costs.
Remote work situations can quickly grab all of the available bandwidth, putting pressure on IT teams to find affordable and agile solutions to help evade any loss of productivity. For example, by using streaming technology to view and collaborate on documents, users can quickly view files from any business system, from any computer, without the burden of clunky downloads.
Reduce Bandwidth and Process Times
Even while most of today’s remote agencies are fiber-connected and organizations no longer suffer the same bandwidth woes of cable internet or DSL, network connectivity remains an issue. International offices still suffer from high latency, varying bandwidths, and network operators still charge customers on an average bandwidth pricing model. The bigger the needs, the bigger the bill.
For organizations or departments dealing with large, multi-page documents, opening these files in their native application is not only a time suck, but it can also contribute to a hefty bill in bandwidth consumption over time across an organization.
While many content management systems boast high performance, including fast load times and reliability, users still struggle to obtain fast access to high-volume content in unconventional document formats. For example, most ECM systems’ average document loading time is between 2 and 8 seconds, depending on the document format, complexity, network topology, and repository performances. With knowledge workers often accessing hundreds of documents per day, the productivity loss is significant.
Streaming technology displays content in milliseconds while eliminating the need to open content in its native application. As a result, web-based document viewing technology can help large organizations save millions of dollars a year on bandwidth consumption and significantly reduce processing time in all departments.
ARender Rendition Engine
Most end-users' needs come down to viewing, editing, and sharing documents. ARender’s web-based content viewing solution uses a unique architecture that applies rendition technology to transform a document into a format that can be read immediately, enabling users to view content instantaneously and allowing several hundred people to view the same file simultaneously.
The solution uses streaming technology to display documents in less than 250 milliseconds — whatever the file size – and using a fraction of the bandwidth and data download compared to traditional document viewers.
This state-of-the-art rendition engine lets users view, share, and collaborate on over 300 different document formats without ever downloading the file, offering centralized access to any content, from any device, at lightning speed. Plus, it connects with a range of ECM systems and applications to homogenize all content formats into a single, standardized rendering for user-friendly viewing.
The result?
Enhanced user performance with a side of reduced IT costs.
The Netflix of Document Viewing
Streaming technology has changed how we consume information in recent years – think Netflix, iTunes, and Spotify – providing access to content as and when we want it, from any device. Not only does this cater to user demand and an increasingly mobile user base, but web-based streaming technology is also a more financially sustainable investment for IT teams, with a lower total cost of ownership.
As the content viewing equivalent to Netflix, ARender’s document streaming technology significantly reduces the time spent opening documents and helps organizations save millions of dollars a year in IT operations. By centralizing document access, editing, and sharing, ARender helps organizations reduce process times, optimize bandwidth consumption, and ultimately move toward more sustainable business processes.
